Request public records

The law permits SPD to impose fees for certain “actual, necessary and direct” costs associated with responding to public records requests. SPD may bill requestors $0.15 per printed page. In rare instances, specialized skills, equipment, or technology may result in additional copy costs. SPD does not charge for converting paper records t o electronic format. If records are provided on a CD or DVD, the SPD may charge $0.14 per disc. When requested and whenever practicable, SPD will provide electronic copies of records that already exist in electronic format without charging reproduction fees on a per-page basis. However, if the record requested is not in a readily comprehensible form (e.g. computer file, database entry), the SPD may charge the actual cost of creating a readily comprehensible copy. SPD will not charge for the cost of reviewing records for possible redaction or removal of confidential information. 

SPD may charge the actual, necessary, and direct costs of locating the records if it exceeds $50. Any staff time for locating records will be billed at the hourly rate of salary for the lowest-paid employee capable of performing the task. The hourly rate charged for locating records may also include the cost of benefits, but will not exceed $30 per hour except in rare instances. If the records are mailed or shipped to the requester, the SPD may charge the actual, necessary and direct mailing or shipping cost. 

The above fees apply except when a different fee is authorized by law. SPD may request prepayment if the total costs are greater than $5. 

​Pursuant to Wisconsin Statute 19.34(1)